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59. How to keep getting food stamps (certification periods)

Recertification

Food stamp recipients must “recertify” eligibility in order to keep continuously receiving food stamps.  To do this, they must complete a new application before the 15th of the month when their certification period will end.  [MPP § 63-504.61; 7 C.F.R. § 273.14(a); ACL 13-18.] In California, most households are on a 12-month certification period. Some households with elderly and disabled members are on 24-month certification periods.  Counties cannot waive or extend the recertification period for workload or budget reasons. ACL 11-57.  California received a waiver from FNS that permits the shortening of certification periods for CalFresh households at any time to align with the other programs (CalWORKs, Medi-Cal).  ACL 13-08.

Notice of recertification

The food stamp office must send recipients a notice giving them a chance to reapply before their food stamps stop. [7 C.F.R. § 273.14(b)(1); MPP § 63-504.61.]  For the rare situation in which someone is certified for 2 months or less, the notice of approval must also be accompanied by the “NEC” notice (notice of expiring certification.  ACL 13-18.  The notice must tell them [[7 C.F.R. § 273.14(b)]:

  • (A) The date when their certification period ends;
  • (B) The date by which they must submit an application for recertification on order to receive uninterrupted benefits ;
  • (C) The consequences of failure to apply for recertification in a timely manner;
  • (D) Notice of the right to receive an application form upon request and to have it accepted as long as it contains a signature and a legible name and address;
  • (E) Information on alternative submission methods available to households which cannot come into the certification office or do not have an authorized representative and how to exercise these options;
  • (F) The address of the office where the application must be filed;
  • (G) The household’s right to request a fair hearing if the recertification is denied or if the household objects to the benefit issuance;
  • (H) Notice that any household consisting only of Supplemental Security Income (SSI) applicants or recipients is entitled to apply for food stamp recertification at an office of the Social Security Administration;
  • (I) Notice that failure to attend an interview may result in delay or denial of benefits; and
  • (J) Notice that the household is responsible for rescheduling a missed interview and for providing required verification information.

Recertification interviews

To reapply, most applicants need an interview.  All counties are now required to waive the in-person interview, unless the person wants one that way. ACL 12-26.  (ACL 12-26 overrides the prior letters, which had implemented waiver of in-person interviews for limited populations and/or to recertification.  See ACL 83-32 and ACL 09-62.)  Whether in-person or by phone, counties can opt to provide “on demand” interviews, where clients can have the interview done any time in a 2 week (10 business day) period.  See ACL 14-20.  Households in which all adults are are elderly or disabled on non-assistance CalFresh (no CalWORKs or GA), and who have no earned income are not required to have recertification interviews.  [ACL 13-58.]  The county shall only schedule an interview for this group if a) they request one; b) the county appears to no  longer be eligible based; c) the information the household provided is questionable or contradictory. [Id.]

However, a face-to-face interview must be conducted 1) when requested by the household or the household’s authorized representative, 2) when the county determines it is necessary to verify conditions of eligibility, or 3) when the client is in the office submitting an application and wishes to complete the interview. [MPP § 63-300.41.]

The telephone interview would follow the procedures established in MPP § 63-300.45. Otherwise, general interview procedures would apply. (See the section of this guide about the interview process for related details.)

As with the initial application, recipients will also need to give the food stamp office verification at recertification as well.  The County request for verification must include examples of what proof will suffice and state that the county can help in gathering the verification. [MPP § 63-300.37; 7 CFR §273.2(c)(5).]

Breaks in assistance

If applicants reapply before the 15th day of the last month of their certification period, and remain eligible, the food stamp office must make sure that the food stamps keep coming without any break. [MPP § 504.61(a); 7 C.F.R. § 273.14(d)(2).]

If the food stamp office finds that recipients continue to qualify for food stamps, it will recertify them and give them a new certification period. [MPP § 504.61(a).]

If the household submits the recertification application late (after the 15th day of the last month of the certification period), they may have a delay in getting their benefits.  This could also occur if they do not turn their verification in on time or if the county does not have enough time to process the recertification before the period end.  Since the county cannot issue benefits beyond the certification period, the benefits will be provided upon completion of the whole process, which may result in a break in aid.  Households applying for a new certification period can get expedited (emergency) food stamps, if they qualify, because the recertification is not processed in time to avoid a break in aid. [MPP § 63-504.61(a).]

Example: The Goldbergs are certified from January to June. They reapply before June 15. The food stamp office must get them their July food stamps on time if they are still eligible and if they go to their interview and bring in all of the verification for which the food stamp office asks.  If the Goldbergs either turned their application in after the 15th, or if the county could not finish processing the recertification before June 30th, the benefits will stop. If eligible, the county will issue the benefits (in full, to July 1) when done processing the recertification. If the Goldbergs otherwise qualified for Expedited service, they could request these benefits on July 1st when the aid was interrupted.